budget reconciliation
The Artist Pay system allows full and comprehensive reconciliations per job with real time accessibility.
Offering:
The ability to reconcile estimated talent fees with actual costs. Talent fees are based on shoot day Sign-In-Sign-Out documentation, artist release forms and contracts post shoot.
Where applicable fees may also be based on additional callbacks, rehearsals and wardrobe calls.
Online budget reconciliations are updated by our finance team.
Agency producers can monitor job costs in advance of receiving talent invoices.
contract system
Artist Pay creates and customises performer contracts and deeds of release that show the Advertising Agency as employer of the performer engaged in the production.
Offering:
Contracts are created online based on deal negotiations. They are then executed online and visible to all parties by way of an accessible personal login.
Bespoke contractual agreements and deeds of release can be provided on request.
The storage of cast head shots and all talent contact details.
Contractual information is stored online with usage rights monitored and captured for renewals and reporting purposes.
employment & payment
Artist Pay pays talent as contractors and processes talent who appear in all television, film, print and digital media created in South Africa.
Offering:
Contracting of performers.
A close working relationship with relevant associations e.g. PMA, NAMA, CPA, etc.
Compliance with SARS Ruling which requires 25% to be withheld for PAYE tax from all talent payments.
Retention of all employment records.
Generation of payment summaries which are sent to performers at the end of each financial year.
Performer ‘sign-in-sign-out’ facilitation ensuring accurate time keeping records for all cast.
Facilitation of payments to performer agents.
child welfare
Artist Pay communicates with all parties to manage child welfare processes in South Africa. These include production companies, performer agents, relevant government state child welfare agencies, advertising agencies and parents.
Artist Pay provides on set supervision and registered child caregivers or nurses as required, and manages all paperwork, ensuring productions comply with the regulatory requirements of each province.
Please note: The following is required for submission to Artist Pay for a child artist of 15 years of age or younger in order to perform in a production:
Letter of consent in case of absence from the child’s school
Letter of consent from the child’s parent/guardian
Birth Certificate or other identification documents
Offering:
Provision of specialised staff for the Child Welfare process, facilitating direct and constant contact with government departments.
Up to date monitoring and prompt notification of changes to the relevant regulation. Provision of support and guidance in the process including details of the legal responsibilities of all parties on any production.
Documentation and retention of a clear audit trail relating to all aspects of child employment.
Maintenance of employee records for 5 years.
Artist Pay hosts all relevant documentation online.
usage-rights management
When an advertiser commissions a performer in an advertisement they receive two things:
A digital file, which is the advertisement itself
The usage rights, which control the use of recognisable talent appearing in that advertisement.
Therefore, the negotiation of robust and compliant usage rights and the management of those rights is a vital issue for agencies and advertisers alike.
Offering:
All contracts are accessible online with easy search functionality in categories such as advertiser, brand, product and campaign.
Monitoring and alert reporting, so no contract extensions or expirations are missed or overlooked.
Bespoke reporting on any data within the database, including agency or advertiser renewal reports.
additional services
Assistance with the hiring of on-set child minders.
Management of artist time-sheets (Sign-In & Sign-Out)
Police Checks
